Martina Franca About KOS CPA and Administrative Assistant Role.

We are a full-service firm offering advisory, accounting, tax, and integrated cloud accounting services. We take pride in our client’s successes and look forward to building a trusting relationship with you!

As an Administrative in our public accounting firm, you will be part of our professional, small-team environment to support our client base, which includes individuals, small businesses, and corporations, with their accounting needs.

Your day-to-day work:

  • Assist in managing office communications, including answering phone calls and emails.
  • Greeting clients in a professional and friendly work environment.
  • Organizing client information to be used by accounting staff.
  • Update and maintain our client contact system.
  • Handling incoming and outgoing client documentation.
  • Preparing, drafting, and formatting letters and reports.
  • Maintain and organize filing systems for documents and records.
  • Prepare and edit documents, reports, and correspondence as needed.
  • Schedule appointments and meetings, and coordinate with internal staff.
  • Process and manage incoming and outgoing mail and packages.
  • Assist with basic bookkeeping tasks, including data entry and invoice processing.
  • Coordinate and maintain inventory of office supplies.
  • Maintain confidentiality and handle sensitive information with discretion.
  • Perform other administrative duties as assigned that are in accordance with typical duties in this role.

 

What we are looking for:

  • 1+ years of experience in an office environment would be an asset as would experience in a professional service firm.
  • Diploma or Degree in Business Administration
  • Advanced skills with Office365 and Adobe products. Outlook, Excel, PowerPoint, and Acrobat.
  • Proficiency to quickly learn software and adopt new technology.
  • Good judgment and analytical skills with a strong focus on attention to detail.
  • Proven ability to deal with sensitive materials with a high degree of tact and discretion.
  • Excellent client service and interpersonal skills.
  • Excellent command of verbal and written English, with proven ability to communicate clearly and professionally.
  • Strong project management skills with a proven track record with time management, meeting deadlines, organization, and ownership of assigned tasks
  • Excellent judgment and strong problem-solving skills

 

Compensation:

  • $20 – $24 per hour depending on experience.

  • Competitive compensation with potential for an annual bonus based on performance

  • Health and dental benefits

  • Vacation days, sick days, and personal days

  • Flexible, cohesive, and inclusive work environment

  • Monday – Friday (35 hours a week); Fulltime role with a potential to permanent.

 

Start Date: Ideal date is mid January 2024. ASAP is plausible.