Administrative Coordinator

Established in 1999, the Confederation Group has grown into a diverse organization supporting its clients through expertise in immigration, human resourcing, and strategic consulting. The entrepreneurial roots initiated in 1989, and they have grown to include real-estate and a small team of disciplined expertise.


They continue to grow and adapt as they support their clients from government agencies, departments, municipalities, public entities and small businesses from their two PEI offices, regional offices, and international offices.


Confederation Group seeks a motivated, driven, and independent individual with a passion and interest in professional administration. This position will be an Intermediate Position and report to the Executive Director. Duties Responsibilities:

  • Administer executive-level delegated duties.
  • Support senior team members to increase efficiency and proactive support.
  • Provide administrative assistance to ensure the efficient operation of the office.
  • Exhibits polite and professional communication via phone, email, and mail.
  • Answer and coordinate primary phone line and direct inquiries to relevant team colleagues
  • Greet and support clients/other visitors to our office.
  • Actively manage client documentation and file logistics
  • Coordinate HR functions, including client coordination.
  • Respond in a timely fashion to client-related requests and social media as required.
  • Coordinate meetings for senior staff.
  • Coordinate vacation scheduling for team members.
  • Coordinate boardroom scheduling and management.
  • Collaborate with other team members to improve reception/office function and efficiency.
  • Proactively assess how to improve the client and colleague experience.
  • Draft documents from precedent, including legal, and client correspondence.
  • Document formatting and assembly, occasional scanning/photocopying/ filing.
  • Assisting with client logistic coordination.
  • Process daily mail, couriers, and deliveries.
  • Perform other general and administrative duties as required.


Desired Skills and Competencies

  • Strong written, oral, and personal communication.
  • Ability to efficiently execute on duties.
  • Background or exposure to business and entrepreneurial environments.
  • Work independently to perform tasks and responsibilities.
  • Strong technology experience and adaptability to platforms.
  • Sound organization and time management skills.
  • Ability to problem-solve.
  • Dependable and resourceful.
  • Comfortable with telephone management and enquiries.
  • Willingness to learn new office operations.
  • Proficiency in Microsoft Office, and email clients.
  • Past administrative or executive-level support is considered an asset.
  • Bachelor’s degree or a recognized administrative certificate is considered an asset.


Additional Information

  • Working hours between 9am – 5pm, lunch to be coordinated with other team members
  • The hourly rate of this position is between $17.50 – $25.00/hour, determined by qualifications and experience.
  • Only candidates legally entitled to work in Canada will be considered for this position.


Skills and Attributes:

  • Self-driven
  • Excellent oral and written communication skills
  • Creative, reliable and results-oriented
  • Determination
  • Confidence
  • Perseverance
  • Willingness to learn


Working Conditions:

  • Wage: $15-$20/hr
  • Working hours: full time
  • Location: 119 Queen Street
  • Job Term: Permanent
  • Number of positions: 1
  • Start time: As soon as possible
  • Application deadline: January 10th, 2023


How to Apply:

Apply TODAY if you feel your qualifications, passion and experience directly correlate to this role!


Please send your cover letter and resume to for consideration.


We thank all applicants for their interest, but only those selected for an interview will be contacted.