Island Recruiting is currently searching for an Executive Director to join our client, a not for profit organization, in Charlottetown, PEI. The Executive Director serves as an advisor to the Board of Directors and is responsible for developing the community connections and financial resources required to meet the goals and objectives of the organization. The position calls for creativity, partnership/collaborative skills and fresh ideas coupled with proven strategic planning and management skills. Fundraising experience and skill are essential as well as a strong commitment to this responsibility.
Reporting directly to the Board of Directors, the Executive Director is responsible for providing leadership, community relations, risk management, and strategic direction in the delivery of programs and services in accordance with the organization’s mission.
ESSENTIAL FUNCTIONS AND DUTIES
Board and Membership
• Consult and communicate with the Board of Directors by attending all board and committee meetings.
• Assist the Board in development and implementation of long-term goals and objectives for the organization.
• Serve as a consultant and resource person to the Board and its committees, and to the membership.
• Implement all policies, programs and other directives of the Board.
• Ensure all pertinent information is circulated to the Board and/or membership in a timely manner.
• Implement Board policies and directives with regard to financial management.
• Advise the Board and committees on financial management, priorities and budget matters where appropriate.
• Advise the Board on potential risks to the organization and presenting an adequate plan for mitigating risks that cannot be eliminated.
• Oversee the arrangement of, and formally reporting to, all Board and membership meetings held by the Organization.
Management and Administration
• Strategic planning, marketing and communication.
• Hiring, performance evaluation and employee coaching, where applicable.
• Establish policies, procedures and guidelines in keeping with the overall objectives of the Organization.
• Provide general direction to, and review of, all employees.
• Authorize expenditures within the total budget in collaboration with the Board.
• Maintain confidentiality of all internal matters pertaining to the organization and its operations.
• Develop new and unique ways to improve operations of the organization and to create new opportunities.
• Assess situations to determine the importance, urgency and risks, and make clear decisions which are timely and in the best interests of the organization.
• Manage and work closely with the Director of Programming, Events & Communications Coordinator, 50/50 Coordinator, and Site Supervisors to make decisions for the Organization on an as
• Assess short- and long-term financial needs and recommending appropriate courses of action, based on reports provided by the Bookkeeper and/or Auditors.
• Organize, support and/or lead special project teams when needed (ie. Fundraising Committee, Golf Tournament Committee).
• Manage organization locations (including satellite locations) to ensure facilities are well kept.
• When required, work with organization appointed lawyers in the areas of lease development, liability issues, dismissals, contractual arrangements, revisions of agency by-laws or any
other legal matters which may come before the organization.
• Maintain adequate records of assets owned by the organization and ensuring proper records of programming, operations, maintenance and risk management efforts.
Public Relations and Fundraising
• Identify and pursue all appropriate revenue sources and grants and assisting with fundraising activities and events in conjunction with the Board.
• Seek funds from a variety of sources, including but not limited to: government, major donors, corporations, foundations, and service agencies.
• Conduct research on current and new trends taking place in the youth services sector in order to address gaps in programming to meet the needs of youth and their families.
• Demonstrate the ability to build and cultivate community relations.
• Promote the objectives of the Organization through establishing positive working relationships with employees, volunteers, membership, Board and committees, the public, government
departments, other child and youth agencies and the media.
• Develop and maintain professional liaison with non-profit sector in support of issues of mutual concern.
• Represent the Organization at meetings with government, service agencies, industry and other special interest groups.
EDUCATION AND EXPERIENCE REQUIREMENTS
• A university degree or college diploma from a recognized post-secondary institute. Equivalent combination of training and experience will be considered.
• A minimum of five years’ progressive experience working in a non-profit youth services organization, with exposure to other volunteer organizations delivering related programs.
• Experience in the areas of strategic planning, facility management, marketing communications, hiring, performance management and employee coaching.
• Demonstrated experience in people management, delegation, performance management and coaching.
• Experience in grant sourcing
• Demonstrated fundraising success with experience raising funds from a variety of sources, especially with donations, corporations and foundations.
• Some success in adjusting and growing program delivery in order to meet the changing needs of children, youth and families.
• Additional training and seminars related to youth programs and services would be an asset.
• A criminal background check and vulnerable sector check is required
KNOWLEDGE, SKILLS AND ABILITIES
• Ability to meet with and talk to clients, funders and parents.
• Have a working understanding of leadership principles and management best practices for non-profit organizations.
• Ability to manage, and work with, high level management functions.
• Willingness to improve, learn and adapt.
• Ability to build a high performance team who can operate efficiently, productively and cost effectively.
• Ability to set specific goals and plans to prioritize, organize, and accomplish goals.
• Willingness to be flexible, versatile and/or tolerant in a changing work environment while maintaining effectiveness and efficiency.
• Ability to work with minimal supervision to meet deadlines.
• Ability to manage multiple projects and priorities.
• Decision making skills (dual focus on employees and management) to protect the individual, and other times when you protect the organization, its culture, and values.
• Advocate for employee concerns, while consistently enforcing board policies.
• Ensure adherence to organization’s policies and procedures and that privacy and respect is maintained.
• Assist senior staff with coaching and developing the other employees with a goal of continued improvement and innovation as well as remediation.
• Take a leadership role and influence the Board’s strategic path.
• Understand team dynamics and find ways to bring disparate personalities together and make the team work.
• Demonstrate excellent verbal and written communication skills.
• Demonstrate skills in resolving conflicts and giving and receiving criticism
• Demonstrate ability to manage one’s own time and time of others.
• Knowledge of appropriate regulations and legislation including, but not limited to: Child Care Facilities Act, Occupational Health & Safety, Human Rights Legislation, Employment
Standards, and Workers Compensation Act.
• When required work evening and weekends to supervise programs, events, or attend functions on behalf of the organization.
• Ability to travel between locations, must possess a valid driver’s license with reliable transportation.
To apply, please submit your resume with Executive Director on the subject line to Kelly at firstname.lastname@example.org